Getting your vision checked is important

Don’t blur compliance with your fleet’s vision

You may think it’s a private matter, but as a driver, you need to declare deterioration in vision. Blurring the morality between a person’s privacy and the public’s safety is clearly not right.

At FCS Insurance, we encourage fleet managers to update driver vision policies to better protect their employees and their business

Did you know, in a survey conducted by Venson Automotive Solutions, 70% of motorists have started wearing glasses or contact lenses since passing their driving test, but have not informed the DVLA. Conflicting advice on the rules could be partly to blame, leading to confusion over what is required or recommended.

Getting your vision checked is important

As reponsible drivers, we are all to aware of the £1,000 fine for failing to update details such as name and address on your driving licence, but there is widespread uncertainty over whether the DVLA needs to be informed when someone has to start wearing glasses or contacts for driving. If the DVLA is informed that a driver requires glasses or contact lenses to drive, an 01 code is added to the list on the reverse of the licence.

Keith Bell of The Royal Society for Prevention of Accidents explains: “Legally, if the driver of a car can read a newer-style number plate (2001 or later), from 20m away, with or without glasses or contact lenses for long or short-sightedness, they are classified as meeting the standards of vision for driving but must wear their glasses or contact lenses when driving if necessary to read the number plate.

“There is a set list of conditions which must be immediately declared, and this can be found at Gov.uk. There are also more stringent requirements for drivers of heavy goods vehicles (HGVs) and buses.”

If a driver with the 01 code on their licence was pulled over by the police and was found not to be wearing their corrective lenses, they would face a fine of up £1,000 and 3-6 points, and the employer could be liable under duty of care laws. Any fleet operator – whether they run company cars, a grey fleet, HGVs or plant machinery – has a duty of care to make sure their employees are aware of the rules and always wear the corrective lenses they need to drive safely. Adding a requirement that those needing glasses or contact lenses have the 01 code on their licence reduces the risk to the employer as well as to the driver and other road users, by increasing the incentive to always wear the correct glasses or contacts when driving.

Employees who drive as part of their job role must have regular eyesight tests, under current EU legislation, and the employer has a duty of care responsibility to confirm they are fit to drive – this includes passing the eyesight requirements. Any employer found to be in breach of these rules, and therefore putting their employee and other road users at risk, could be prosecuted.

Managing a fleet of vehicles can be very expensive for a business and one of the expenses that sometimes seems harder to control is  fleet insurance. At My Fleet Solutions we offer FCS Insurance Solutions, which is authorised and regulated by the Financial Conduct Authority (FCA licence number 759713). Through our parent company Fuel Card Services, we can negotiate bigger discounts and introduces quotes for all probabilities: Mixed Fleet Insurance, HGV Dedicated Insurance, Employer’s Liability Insurance, Product and Public Liability Insurance and Goods In Transit Insurance.

My Fleet Solutions parent company Fuel Card Services is part of The DCC Group, a FTSE 100 company, giving clients the confidence of dealing with an innovative market leader backed by the credibility of a large, well-established corporate.

For a quote tailored to your business needs or commercial vehicle requirements visit www.fcsinsurancesolutions.co.uk

VoIP

Increase productivity and save money with a VoIP system

Voice over Internet Protocol (VoIP) is such a powerful tool for maintaining a competitive edge in communicating your business. A VoIP network-based phone system is as easy to use as a traditional landline phone, yet offer far more features and capabilities. For example: video call, or instant messaging or chat.

VoIP Conference

Increase Productivity

  • You’ll spend less money on travel by using online conferencing, easy-to-use video calls, and other tools for better collaboration
  • Your employees will have more ways to stay connected to the network when working from home or working from anywhere.
  • Using “presence” technology, you’ll be able to see if your employees are available and how to get in touch with them
  • Embrace mobile and teleworking trends offering essential communication and collaboration from smartphones or tablets

VoIP System

Save money

  • You’ll find that it’s easy to add extra phone lines, because VoIP lets you send multiple phone calls across your IP network.
  • It saves you money on long-distance charges, because you can use your data network to place calls at low rates.
  • You can secure your voice and data more strongly, without paying extra fees on voicemail, caller ID or forwarding
  • And with a unified communications system, you’ll spend less time focusing on technology and more time focusing on what matters—your business.

My Business Advantage can negotiate better terms, with a VoIP service of your choice. Think of us as your outsourced procurement team. We can source the best price to suit your budget, from the hundreds of suppliers across the UK, saving you the hassle and time too. This service is 100% free and there is no obligation.

Simply register your details to become a member and the process is simple. After a few comprehensive questions, just to clarify your requirements, we will get the best candidates in front of you. They will then compete and bid for your business. Isn’t that great?

VoIP from anywhere

Depending on the way you will communicate, you need to choose which type of VoIP service suits you, here are the types of VoIP:

Home phone replacement residential services. This kind of service replaces your traditional landline phone and allows you to keep your existing phone together with a phone adapter. It applies to businesses where many choose to use IP phones. The service is paid monthly.

No-monthly-bill services. This kind of VoIP service gives you a special hardware which you pay for only once. Then you make unlimited calls without anything more.

Software-based services. Like with Skype, you install a VoIP app on your computer or portable device and register with the service. You then use the app to make and receive the calls and you use a prepay credit to make calls to landline and mobile phones. Calls to people using the same service on their computers are free. The apps are often offered free with the VoIP service.

Mobile VoIP services. Software-based services designed to be used on mobile phones, tablets and other portable devices. Here too, you need to install a VoIP app on your phone or portable device to use the service. Wi-Fi, 3G and 4G connections are used instead of cellular calling minutes.

VoIP Services for businesses. VoIP services for businesses are often based around internal networks and IP PBXes. They also offer many business-related features and outsourcing for the VoIP system’s management and hosting.

To help you navigate the landscape of VoIP suppliers visit www.mybusinessadvantage.co.uk

Fuel Card Services is the parent company of My Business Advantage, which is part of The DCC Group, a FTSE 100 company, giving clients the confidence of dealing with an innovative market leader backed by the credibility of a large, well-established corporate.

Let your website talk with Chat Heroes

Most businesses focus a large chunk of their marketing budget on driving visitors to their website.

But what do you do with the visitors when they arrive there? No matter how well your website is set up to drive online conversion some people will always want to speak to a real person – and that’s where webchat comes in.

Approximately 30% of the website visitors ‘chat’ and typically half of these are converted immediately into genuine quality leads. That means one in every six visitors becomes a lead.

Website Chat Heroes

Website Chat Heroes

That’s why My Business Advantage work with Chat Heroes. Their UK based team provide a manned webchat service for your business that becomes ‘a seamless extension of your customer service team on your website whether your business is open or closed’.

They’re the leading UK base provider with a nil tie-in contract service; fair pricing ‘bands of chats’ model (with a 20% discount of chats), and above all customer service orientated web chat of the highest standard

Simply register your details to become a member and the process is simple. Not only that, but through your advantage benefits you get access to a free 45-day trial.

Fuel Card Services is the parent company of My Business Advantage, which is part of The DCC Group, a FTSE 100 company, giving clients the confidence of dealing with an innovative market leader backed by the credibility of a large, well-established corporate.

Driving With A Smile

As fleet managers, we all like to think the drivers we employ have the same regard for others as you do. But, on the road, events sometimes change mild manners. Well, even I have to admit, that when in a rush I’m not as patient as normal. However, we have all been bought up to share nicely. We have all been taught to understand the other person’s point of view. These same moral principles apply to driving – except, let’s not talk to drivers like children – but this conversation needs to happen.

Richard Gladman, head of driving and riding standards at the Institute of Advance Motoring (IAM) has put together a few top tips to remind us of how to share the road with other users.

Pre-empt what another road user might do and be ready to react if necessary. For example, if a pedestrian is standing between two busy lanes of traffic you may be thinking: “You shouldn’t have crossed there.” Or you could be sympathetic of the fact they’re stranded and allow them to cross if you can do it safely. Whatever the reason, they’re vulnerable and you have the power to help them

Try to see the world through the eyes of others and help them, without them even realising it. If we all did this, it might even catch on. Giving a little more space or a bit of extra time will make a difference

Give way. A large vehicle, such as an HGV or a bus, will need extra room when turning. Give them the room they need to make them feel safe and comfortable when they manoeuvre their vehicle

Allow extra space. Motorcyclists can sometimes been seen filtering through traffic. Why not aid them by moving over slightly to allow them to pass you with ease

Know when to overtake. The summer is here, which means more cyclists will be on the road. Be patient and overtake when the time is right, if you have to follow for a while then leave a sensible space. Make sure your vision ahead is clear and will remain so for enough time to complete the pass. Taking those extra few seconds to overtake carefully rather than rushing could be the difference between getting to your destination safely and being involved in a collision

Richard adds: “Our behaviour towards others often changes when driving. Polite individuals can become territorial monsters fighting for a small space that may take seconds off a journey; this competitive attitude can ramp up stress levels. Remember, until you walk – or in this case drive – a mile in another man’s shoes, you won’t appreciate that driving is much better if we share nicely. Enjoy the sunshine and appreciate the polite waves and smiles you can now collect on your journey.”

Remembering to be polite could save you a whole of trouble. However, My Fleet Solutions has your fleet covered when things do, accidentally, go wrong.

My Fleet Solutions specialise in commercial vehicle and business insurance, so whether you require cover for one vehicle or have a fleet of vehicles, need goods in transit cover or employers’ liability, one of our members can help achieve the best deal for you.

Let My Fleet Solutions guide you through all your options in the event of an accident involving any insurance claim be it your drivers fault or a non-fault claim. Stay on top of smart repairs or accident damage with expert assistance on which body shop is the most appropriate and pay fleet rates for repairs.

So, if you’re looking for the best deals for your fleet, there is only one place to find everything: My Fleet Solutions.

Tiredness fatigue driver

Guard against fatigue in your fleet

Pushing yourself to meet a deadline. Going that extra mile for a customer. All these pressures, can sometimes have a negative impact rather than a positive outcome, and tiredness can be a major influencer on just how vulnerable you can be when driving on the road.

As a fleet manager, you probably have in place some kind of direction that you give to all your drivers about what to do on the road, how to drive respectfully, but what about how to avoid driving when you’re fatigued?

Tiredness is one of the greatest dangers drivers face out on the road. In the UK, driver tiredness accounts for 20 per cent of all accidents, with up to 300 people dying every year because of a driver falling asleep at the wheel. These types of accidents are particularly lethal as the sleeping driver tends not to reduce speed or change direction to avoid impact, quickly enough.

Remember, killing someone while tired at the wheel could lead to a charge of death by dangerous driving, which carries a maximum penalty of 14 years in prison.

Tiredness fatigue

Tiredness fatigue

What are the fatigue warning signs?

  • Yawning
  • Difficulty concentrating
  • Heavy eyelids
  • Eyes beginning to roll
  • Head beginning to droop

What to do

As a fleet manager, make sure you inform your drivers that if they start feeling tired on the road they should not try to fight it off. Advise them to take a break as soon as possible in a safe place like a service station, and never on the hard shoulder.

Once the driver has found a safe place to stop, encourage them to drink a high caffeine drink and to take a short nap. However, caffeine is only a temporary measure and its effects won’t last much longer than an hour. If the driver is still tired after their break, they should not drive on.

It’s a common misconception that tiredness can be fought by turning up the radio, by opening the window, or by talking to a passenger. These measures are in reality, ineffective, and you should not advise your drivers to use them.

Who can help?

At My Fleet Solutions we offer FCS Insurance Solutions, which is authorised and regulated by the Financial Conduct Authority (FCA licence number 759713). Through our parent company Fuel Card Services, we can negotiate bigger discounts and introduces quotes for all probabilities: Mixed Fleet Insurance, HGV Dedicated Insurance, Employer’s Liability Insurance, Product and Public Liability Insurance and Goods In Transit Insurance.

In the event of an accident occuring,  My Fleet Solutions is here to step in, to minimise downtime and reduce costs. there are so many aspects associated with road traffic accidents that are almost impossible to manage in-house. But with a dedicated provider, you can rest assure everything is being dealt with in a proficient and professional manner. We have the corporate presence to make great partnerships with Amber Claims Management, a leading insurance handler, the benefits of which we can share with you.

Tips to avoid driver fatigue

  • Get a good night’s sleep before you drive a long journey.
  • Build in time to reach your destination (or your night-stop) without rushing. Remove time pressures wherever possible.
  • Avoid driving alone for long distances if possible.
  • On long journeys, take a break of at least 15 minutes after every two hours or 100 miles. Get out of the car, do some exercise, stretch or walk. If necessary, have a caffeine drink or two to boost your alertness.
  • Don’t press on into the night. Avoid driving at times when you would usually be asleep.

GEM has created this instructiona video

The Danger of Fatigue from GEM Motoring Assist on Vimeo.

save on business energy

Switch energy supplier with My Business Advantage and keep in control

Are the energy bills on your business premise rising through the roof? The business energy market is largely unregulated, My Business Advantage will ensure you deal with the best and largest in the industry.

Thousands of businesses of all sizes rely on us for their energy needs, whether one site or multi sites across the UK. At My Business Advantage, we have access to prices from all the major gas and electricity suppliers in the UK, allowing them to find you the best energy price for your business and removing the hassle of dealing with your energy account.

My Business Advantage can save on business energy

My Business Advantage can save on business energy

It will only take a few minutes. My Business Advantage can negotiate better terms, no matter what energy service you require. Think of us as your outsourced procurement team. We can source the best price to suit your budget, from the hundreds of energy suppliers across the UK, saving you the hassle and time too. This service is 100% free and there is no obligation.

Simply register your details to become a member and the process is simple. After a few comprehensive questions, just to clarify your requirements, we will get the best suppliers in front of you. They will then compete and bid for your business. Isn’t that great?

My Business Advantage is passionate about helping businesses of all sizes reduce their energy spend and consumption, helping you maximize your profits. Visit www.mybusinessadvantage.co.uk

Fuel Card Services is the parent company of My Business Advantage, which is part of The DCC Group, a FTSE 100 company, giving clients the confidence of dealing with an innovative market leader backed by the credibility of a large, well-established corporate.

My Business Advantage will find you website designers

Click, search, go … find your website designers

Do you know your UX from UI? That’s website developer talk, meaning ‘user experience’ and ‘user interface’: but is this really what YOU need to think about, after all, running a business is stressful enough. My Business Advantage is here to help, we all know website design is a vital part of modern business, and everyone needs an online presence to get attention these days. Whether that be a simple information-based website or a complex ecommerce website where all a company’s selling activity takes place.

What do you want your website to do? Let the experts know

What do you want your website to do? Let the experts know

Considering website design is one of the best ways for businesses to expand online and keep up with modern markets. If you’re interested in learning more about website design, but don’t know where to start, let My Business Advantage help.

It will only take a few minutes. My Business Advantage can negotiate better terms, no matter what website UX or UI you require. Think of us as your outsourced procurement team. We can source the best price to suit your budget, from the hundreds of website designers across the UK, saving you the hassle and time too. This service is 100% free and there is no obligation.

Simply register your details to become a member and the process is simple. After a few comprehensive questions, just to clarify your requirements, we will get the best candidates in front of you. They will then compete and bid for your business. Isn’t that great?

To help you find the best website designer for your business visit www.mybusinessadvantage.co.uk

Fuel Card Services is the parent company of My Business Advantage, which is part of The DCC Group, a FTSE 100 company, giving clients the confidence of dealing with an innovative market leader backed by the credibility of a large, well-established corporate.

GDPR 99

Keeping Your Documents Safe

The GDPR affects the way you must store confidential paperwork within the workplace. Using an unsecure bin or box is now in breach of security.

GDPR BOX

GDPR BOX

My Business Advantage is working with identity destruction to provide you with secure, lockable consoles to keep your paperwork locked down, prior to collection and shredding, to enable your workplace to be compliant.

And if you’re a home worker without the need for a console they also offer a sack based collection service.

You can find out more at ‘MyBusinessAdvantage’.

My Business Advantage has also teamed up with Doc Wizard. These professionals can help with any type of documentation and ensure you are GDPR compliant, when it comes to recruitment.

Docs Wizard annual subscriptions (which with a 50% discount through advantage range from just £24.50 up to £74.50) allow you to access a full package of GDPR documents, and a 10% off GDPR training too.

To find out more click here and enter code MYBUSINESSADVANTAGEHR to claim your discount

GDPR Free Live Webinar

With the General Data Protection Regulation (GDPR) due to come into force on Friday, 25th May, here at My Business Advantage, we thought it only right that this week we focus on making sure that you’re up to speed, with a free webinar by a legal expert.

Arguably the most important thing to get done in advance is your website privacy policy. It’s the most visible sign if you’re compliant or not and the consequences of not having it sorted could be a £20m fine! You can read an article about why it’s so important here, but to protect yourself from potentially massive fines without breaking the bank we arranged an exclusive discount with GDPR Privacy Policy – get yours now for just £100+VAT.

Our partners over at LawBite are running a free live webinar on all things GDPR this Thursday, 24th May, perfect for a last minute check to make sure you’ve got everything in place.

The webinar will cover everything you need to have in place to be compliant, how GDPR will impact your business processes moving forwards, and the some time to answer your own questions on GDPR.

Alla Fairbrother, solicitor at LawBite

Alla Fairbrother, solicitor at LawBite

The speaker will be solicitor, Alla Fairbrother, an experienced and effective solicitor with clear business focus and many years of legal expertise supporting businesses of various sizes and industries. Alla has provided legal support to businesses on various areas of law and has broad UK based international experience in all types of business legal matters, with more in-depth experience in commercial law and data protection.

Places are limited to just 100 spaces  – so don’t delay and reserve your space now.

Find out more and register here

 

Safety Driving Technology Fitted As Standard

European Commission sets safety as standard, not optional

Just as seatbelts are a legal requirement on all cars and vans, now technology addressing accidents will be the latest lifesaving safety features fitted as standard.

Developments in the safety of our roads took a huge leap forward yesterday (Friday, 18th May, 2018), with a European Commission proposal to mandate the fitting of lifesaving technologies, in all new cars.

AEB Safety As Standard

AEB Safety As Standard

This proposal is part of the European Commission’s (EC) Third Mobility Package, which brings a set of measures with the objective of allowing all drivers to benefit from safer traffic, less polluting vehicles and more advanced technological solutions.

More importantly, this proposal is good news for drivers, as the onus of spending more on safety as an extra option, means that decision is pushed back onto the car manufacturers and in one swoop, as it’s now standard, it will dramatically improve the safety of our roads forever.

However, there are still many issues with infrastructure that the cars will need to use to make this technology work safely. There does need to be an integrated road safety strategy, to ensure that safe vehicles are driven by safe drivers on safe roads.

So, if you look after fleet cars, think about adding My Fleet Solutions, as a saftey partner for your business on the road.

From contract vehicle leasing, to the fuel you put in the car, to service and fixing the vehicle, My Fleet Solutions has the right answer to fit your vehicle management needs. The maintenance support doesn’t end there, we can take care of sourcing the right vehicle insurance, telematics system and the most comprehensive accident management support in the industry. If your vehicles need updating too, we have the best pre-registration cars available.

My Fleet Solution will guide you through an accident, safely

My Fleet Solution will guide you through an accident, safely

With My Fleet Solutions accident management experts, Amber Claims Management. They will guide you through all your options in the event of an accident involving any insurance claim be it your drivers fault or a non-fault claim. Stay on top of smart repairs or accident damage with expert assistance on which body shop is the most appropriate and pay fleet rates for repairs. Everything, with Amber Claims Management, will automatically assist you after an accident occurs.

Fuel Card Services is our parent company, a business of DCC a FTSE 100 company, which is why we have the corporate presence to make great partnerships with Amber Claims Management, a leading insurance handler, the benefits of which we can share with you.

From removing the vehicle and finding a repairer to handling the claims process and recovering uninsured losses, our fleet accident management company will resolve all associated aspects of an incident.

More importantly, they will be with you and your driver, right from the time the accident happens. There are dedicated service centre agents who are trained to deal with distressed drivers. They can spend the right amount of time on the phone with each driver to accurately capture incident detail, assess liability, and to understand potential indemnity restrictions, whilst providing reassurances following nasty accidents.

For example, your service agents can help your driver get the right information, such as knowing about road markings, damage to all vehicles, the third party driver, if they seem suspicious, number plates, the positioning of the vehicles, tyre/skid marks and signposts. Is the vehicle still driveable?

As you can see, just from these suggestions above, that there are huge, reassuring benefits in having an accident management company on hand to deal with any incidents or accidents.

The claims service will handle the entire process, from the driver’s initial call through to the claim being finalised, providing a courtesy car to match, ensuring the repairs are done to standard and getting the vehicle back on the road.

Choosing My Fleet Solutions Services, means prangs, RTA incidents or third party claims will have a minimal impact on the fleet and your business.